Office of Data and Analytics

The Supreme Court of Ohio, acting through the Chief Justice and the Justices of the court, possesses constitutional and statutory authority to exercise general powers of superintendence over the courts of the state. This includes responsibility for providing leadership for the judicial branch of Ohio government. The administrative staff of the Supreme Court supports these efforts by performing numerous administrative functions.

The Office of Data and Analytics leads the Supreme Court of Ohio’s efforts to treat data as a strategic asset that supports transparency, accountability, and evidence-based decision-making across Ohio’s courts. The Office provides accurate, timely, and actionable data that strengthens court operations, informs policy development, and enhances public trust in the judiciary. It delivers analytical and research support to guide judicial and legislative planning, promotes transparency through accessible public reports and dashboards, and offers technical assistance and education to help courts use data effectively for caseflow management and performance improvement. The Office also serves as a vital resource to the Supreme Court and its offices by providing data-informed insights that support operational improvements and strategic decision-making.

Supreme Court Data Resources

To support local court operations, inform policy making, and foster public trust and confidence in Ohio’s courts, the Supreme Court makes available on its website a variety of resources to obtain data. General informational resources that are not data-centric are not listed here. For general resources for courts, visit the Bench Cards, Guides & Toolkits webpage.

• Appellate and Trial Court Caseload Statistics Dashboards
  The Office of Court Services publishes caseload statistics dashboards for Ohio’s appellate and trial courts. They are intended to be a tool for courts to monitor and improve case management and to help facilitate the public’s awareness of the work performed in the courts across the state.
• Capital Case Indictments and Dispositions
  Pursuant to R.C. 2929.021(A), the clerk of the court in any county where an indictment is filed charging one or more counts of aggravated murder with aggravating circumstances must, within fifteen days of the filing, submit a notice to the Supreme Court indicating that the indictment has been filed. Also, pursuant to R.C. 2929.021(B), the clerk of the court in any county that has filed such a notice under division (A) must also, within fifteen days of the filing, submit a notice to the Supreme Court when a plea of guilty or no contest is entered, or when the indictment is dismissed. The Clerk’s Office publishes a resource detailing this information annually, beginning in 1981. Please note that the database only lists those notices that were filed with the Supreme Court and may not include all capital indictments filed in a given county or year. Please contact the specific county to confirm the specific number of capital indictments filed in a given time period.
• eStats Public Report
  This report emulates the traditional layout of the monthly caseload statistical report forms submitted by trial court judges. The report is limited to data for a single judge and can be run for a single month or over a range of months.
• Judge Directory
  This online application allows for the downloading of a directory of sitting judges in Ohio’s appellate and trial courts, including their names and mailing addresses. 
• Judicial Assignment Program Annual Reports
  Beginning in 2023, the Supreme Court began publishing an annual report on the Chief Justice’s judicial assignment program, through which the Chief Justice temporarily assigns sitting and retired judges to serve in Ohio courts when a sitting judge is unavailable, consistent with applicable constitutional, statutory, and rule provisions. 
• Mayor’s Court Caseload Statistics Report
  Ohio’s mayor’s courts hear certain misdemeanor, O.V.I., and other traffic cases. Aggregate caseload statistics for these courts are available in this report. 
• Permanency Docket Quarterly
  The Permanency Docket Quarterly (PDQ), produced jointly by the Supreme Court and the Ohio Department of Children and Youth, provides juvenile courts and county child welfare agencies with various key performance indicators concerning abused, neglected, and dependent children in the care of juvenile courts.
• Supreme Court Caseload Statistics Annual Reports
  Annual reports showing detailed information concerning cases heard in the Supreme Court are available on the Clerk of Court’s webpage. Included in the reports are measures of case processing timeliness. 
• Specialized Docket List and Map
  This report shows information about specialized dockets.  Specialized dockets offer a therapeutically oriented judicial approach to providing court supervision and appropriate treatment to individuals suffering from substance use disorders or mental health issues.
• Task Force Reports
  Task forces are created by and operate at the discretion of the Chief Justice. Reports from current and past task forces are available for review. Often, these reports contain detailed findings from surveys and various data collection initiatives implemented to support the work of the task force.

Requirements for Local Court Reporting to the Supreme Court

Courts are required to report specific information to the Supreme Court. Below are descriptions of these reporting requirements and links to resources to assist courts in meeting them.

• Administrative and Presiding Judge Elections
  Under Rules 3(E) and 4(E) of the Rules of Superintendence for the Courts of Ohio, each court or division of court must notify the Administrative Director of the Supreme Court of its designations for presiding judge and administrative judge by January 15 of the year in which the term begins. The designation or election of these judges must occur on or before December 31 of the year preceding the term.
• Appointment of Counsel in Capital Cases
  Within two weeks of appointment of an attorney as counsel for an indigent defendant in a capital case pursuant to Rules 5.02 or 5.03 of the Rules for the Appointment of Counsel in Capital Cases, the judge presiding over the case shall notify the Supreme Court of the appointment.
• Capital Case Indictment and Disposition Reporting
  Pursuant to R.C. 2929.021(A), the clerk of the court in any county where an indictment is filed charging one or more counts of aggravated murder with aggravating circumstances must, within fifteen days of the filing, submit a notice to the Supreme Court indicating that the indictment has been filed. Also, pursuant to R.C. 2929.021(B), the clerk of the court in any county that has filed such a notice under division (A) must also, within fifteen days of the filing, submit a notice to the Supreme Court when a plea of guilty or no contest is entered, or when the indictment is dismissed.
• Caseload Statistical Reporting
  In accordance with Rule 37 of the Rules of Superintendence for the Courts of Ohio, judges in the courts of appeals, courts of common pleas, municipal courts, and county courts are required to report caseload statistics and case processing timeliness data to the Case Management Section of the Supreme Court.
• Juvenile Court Annual Reports
  In accordance with R.C. 2151.18, each juvenile court must prepare and file an annual report with the Supreme Court and the board of county commissioners covering the preceding calendar year. The report is due no later than June 30 each year.
• Local Rules
  Under Rule 5(C) of the Rules of Superintendence for the Courts of Ohio, on or before February 1 of each year, each court or division of a court must either file with the Clerk of the Supreme Court a complete copy of all local rules of practice in effect as of the preceding January 1 or certify to the Clerk that no changes were made to the local rules during the preceding calendar year. In accordance with Rules 5(D), 5(E), and 5(F) of the Rules of Superintendence for the Courts of Ohio, each court or division of a court must also adopt, by local rule, a case management plan, a technology plan, and, where applicable, a jury management plan and a reporting-to-law-enforcement-and-compliance plan. 
• Magistrate Registration
  Rules 4.01 and 19 of the Rules of Superintendence for the Courts of Ohio require administrative judges to notify the Office of Attorney Services at the Supreme Court within 30 days of the appointment or termination of an appointment of a magistrate for that court or division.
• Mayor’s Court Registration and Caseload Statistical Reporting
  Mayors operating a mayor’s court are required under R.C. 1905.033 to register annually and report caseload statistics quarterly with the Supreme Court.
• Specialized Docket Referrals and Participants
  In accordance with Rule 36.20 of the Rules of Superintendence for the Courts of Ohio all specialized docket judges must file monthly reports concerning all people referred to and participating in their specialized dockets.

Requirements for Local Court Reporting to Other Justice Partners

The following is a non-exhaustive list of requirements to report to other justice partners. Suggestions for additional content to be listed here can be submitted to Data@sc.ohio.gov.

• BCI and NICS Law Enforcement Reporting
  Courts have obligations to report data to the Ohio Attorney General’s Bureau of Criminal Investigation and other law enforcement agencies concerning criminal records, mental competency, and other matters.  The courts play a crucial role in ensuring that high quality and timely information is shared with the courts’ justice partners in order to prevent disqualified people from obtaining or possessing firearms.
• Bureau of Motor Vehicles
  Under R.C. 4510.03, every county court judge, mayor of a mayor’s court, and clerk of a court of record shall prepare an abstract of the court record and forward the abstract to the Ohio Bureau of Motor Vehicles within seven days after a conviction or the forfeiture of bail upon charging a person with violating a traffic law or ordinance.
• Municipal Court Annual Reports
  In accordance with R.C. 1901.14, on or before the last day of March of each year, each municipal court must produce a report of its operation during the preceding calendar year to the legislative authority and to the board of county commissioners of each county within its territory.

Other State Agency Data Resources

The following are links to Ohio state agencies providing publicly available data resources that courts, other justice partners, and the public may find useful. Suggestions for additional links or reports concerning broken links can be sent to Data@sc.ohio.gov.

• DataOhio Data Catalog
• Office of the Ohio Public Defender
• Ohio Access to Justice Foundation
• Ohio Attorney General
• Ohio Bureau of Motor Vehicles
• Ohio Criminal Sentencing Commission
• Ohio Department of Behavioral Health
• Ohio Department of Children and Youth
• Ohio Department of Development
• Ohio Department of Health
• Ohio Department of Rehabilitation and Correction
• Ohio Department of Youth Services
• Ohio Housing Finance Agency
• Ohio Office of Criminal Justice Services
• Ohio State Highway Patrol
• RecoveryOhio Overdose Early Warning Dashboard

Other Justice-Related Data Resources

The following are links to various other data resources that courts, other justice partners, and the public may find useful. Suggestions for additional links or reports concerning broken links can be sent to Data@sc.ohio.gov.

• Appalachian Regional Commission
• Council of State Governments Justice Center
• County Commissioners Association of Ohio
• Federal Bureau of Investigation Uniform Crime Reporting Program
• National Center for State Courts Court Statistics Project
• Ohio Municipal League
• U.S. Census Bureau American Community Survey
• U.S. Census Bureau Data Tools
• U.S. Department of Health and Human Services Children’s Bureau
• U.S. Department of Justice Bureau of Justice Statistics